TOWN OF ALTON
ALTON, ILLINOIS
SPECIAL MEETING OF THE TOWN OF ALTON
AND PUBLIC HEARING ON THE TENTATIVE BUDGET AND
APPROPRIATION ORDINANCE
WEDNESDAY, APRIL 3, 2024
A Special Meeting of the Township Trustees and Public Hearing on the Tentative Budget and Appropriation Ordinance was held on the above date in the City Council Chambers, City Hall Building, Alton, Illinois at the hour of 6:01 p.m.
Supervisor Bohart called the meeting to order and on Call of the Roll, the following
members were present or absent:
PRESENT: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
ABSENT: Elliott – 1
Also in attendance was Sheryl Beilsmith, Alton Township Assessor, Rachael Drake,
secretary of Alton Township Supervisors Office and Matt Kelly, Alton Township Attorney.
The Town Clerk read the Notice for the Special Meeting:
NOTICE OF SPECIAL MEETING to TRUSTEES
Alton Township – Alton, Illinois
TRUSTEES of ALTON TOWNSHIP:
In accordance with Chapter 60, Paragraph 1/70-30 to Paragraph 1/80-10, Paragraph
1/235-5, Paragraph 1/235-10, Paragraph 1/235-20 and Chapter 50, Paragraph 330/3 of the Illinois Compiled Statutes Revised 1998, you are hereby called to a “Special Meeting” held this day, Wednesday, April 3, 2023 for the following purposes:
To appoint the Town Attorney. As needed Basis
To examine and audit the accounts of the Supervisor for the Fiscal Year ending March 31, 2024.
To hold a Public Hearing on the Tentative Budget and Appropriation Ordinance for fiscal year 2024-2025 for the Township of Alton.
To adopt a Permanent Budget and Appropriation Ordinance for Fiscal Year 2024 – 2025 for the Township of Alton. Dated this 3rd day of April, 2024, A.D.
s/Mary R. Bohart
MARY R. BOHART, SUPERVISOR
Supervisor Bohart recommends the appointment of the Town Attorney, Matthew W.
Kelly on an as needed basis for legal advice and services for the fiscal year from April 1, 2024 through March 31, 2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that Matthew W. Kelly as Town Attorney be approved. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
Supervisor Bohart presented the following two (2) reports:
A) Yearly Financial Affairs Report
B) Certificate of Audit
Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said reports be Placed on
File. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
The Town Clerk read the Notice of Public Hearing and Certificate of Posting and /or
Certificate of Publication.
NOTICE OF PUBLIC HEARING
Notice is hereby given that a “Tentative Budget and Appropriation Ordinance” for the
Town of Alton, in the County of Madison, and State of Illinois, for the Fiscal Year beginning April 1, 2024 and ending March 31, 2025, will be on file and conveniently available for Public Inspection at the Town Clerk’s Office, City Hall Building, 101 E. Third Street, Alton, Illinois, from and after 8:00 a.m. on Friday, March 15th, 2024.
All Citizens of the Town of Alton are encouraged to attend and shall have a reasonable
opportunity to provide written and oral comments and to ask questions concerning the entire budget.
Public Hearing will be held at 6:01 p.m., on Wednesday, the 3rd day of April, 2024, in the
Alton City Council Chambers, City Hall Building, 101 E. Third Street, in Alton, Illinois, in this Township, and final action on this Ordinance will be taken by the Trustees of the Town of Alton, Madison County in Illinois, at their Special Meeting immediately following the Public Hearing. Dated this 13th day of March, 2024, A.D.
s/Mary R. Bohart
MARY R. BOHART
Supervisor And Ex-Officio Treasurer
Town of Alton – Madison County
s/Cheryl L. Ingle
CHERYL L. INGLE,
City Clerk and Ex-Officio Town Clerk
Town of Alton – Madison County
CERTIFICATE
State of Illinois)
Township of Alton)
County of Madison)
I, Cheryl L. Ingle, City Clerk and Ex-Officio Town Clerk of Alton, County of Madison,
State of Illinois, do hereby certify that I did on the 27th day of March, 2024, post three (3)
Notices of the Public Meeting, on the “Tentative Budget and Appropriation Ordinance for 2024-2025 Budget Year” of which this Notice is a true, exact and complete duplicate, in three (3) public places in this Township of Alton, Madison County, to wit:
Alton City Clerk’s Office 101 East Third Street Alton, Illinois
Supervisor’s Office 100A East Broadway Alton, Illinois
Hayner Public Library 326 Belle Street Alton, Illinois
SUSBSCRIBED and SWORN to before me this 27th day of March, 2024, A.D.
s/Cheryl L. Ingle
Cheryl L. Ingle
City Clerk and Ex-Officio Town Clerk
CERTIFICATE OF PUBLICATION
STATE OF ILLINOIS
Madison County} ss
This is to Certify that a notice, a true copy of which is hereto attached, was published in
The Telegraph, a secular newspaper of general circulation in the County of Madison and the State of Illinois, by The Telegraph, a corporation existing under the laws of said state and that said notice was published on the 20th day of March, 2024.
And this is to Further Certify that said newspaper has been regularly published for 50
weeks prior to the publication of said notice therein, and that the person who signs the
name of said company to this certificate is as appears by the records of said company, its duly authorized agent for such purpose,
Dated this, 20th day of March, 2024.
Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said Notice of Public
Hearing and Certificate of Posting and/or Certificate of Publication be Placed on File. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
The Township Supervisor declared the Public Hearing open at 6:16 p.m.
The Township Supervisor asked if there were any questions from the Trustees or the
Public.
There were no questions from the Public.
The Township Supervisor declared the Public Hearing Closed at 6:17 p.m.
Supervisor Bohart presented the Amended Tentative Town Budget and Appropriation
Ordinance for 2024-2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that the Amended Tentative Budget and Appropriation Ordinance be approved. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
Supervisor Bohart presented the Permanent Town Budget and Appropriation Ordinance for 2024-2025. Mr. Strebel made a motion, seconded by Mrs. MacAfee, that said permanent Town Budget and Appropriation Ordinance be approved. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
There being no further business to come before the Board of Trustees at this time, Mr.
Strebel made a motion, seconded by Mrs. Brown, that the meeting adjourn. The motion passed by the following vote:
AYES: Allen, MacAfee, Strebel, Brown, Meehan, Gan – 6
NAYS: None – 0
ABSENT: Elliott – 1
s/Cheryl L. Ingle
Cheryl L. Ingle
City Clerk & Ex-Officio Town Clerk
Town Clerk
Town of Alton
Alton, Illinois
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SPECIAL MEETING of the TRUSTEES of the TOWN of ALTON
and PUBLIC HEARING on the “TENTATIVE BUDGET and
APPROPRIATION ORDINANCE”
Wednesday, April 3, 2024 6:01 p.m. Alton City Council Chambers
A G E N D A
1. Call to Order
2. Roll Call
3. Town Clerk reads call for Special Meeting (Approval)
4. Recommendation by Supervisor of the Appointment of the Town
Attorney.
5. Trustees to examine and audit the Accounts of the Supervisor for
Fiscal Year Ending March 31, 2024.
A) Yearly Financial Affairs Report
B) Certificate of Audit (File with Town Clerk and Copy Given to Supervisor)
6. Town Clerk reads Notice of Public Hearing and Certificate of Posting and/or
Certificate of Publication. (File with Town Clerk)
7. Public Hearing on Tentative Budget and Appropriation Ordinance.
8. Approval of the Tentative Budget and Appropriation Ordinance.
9. Notice of Availability of Summary of Enacted Budget (No Action or paper needed)
10. Permanent Budget and Appropriation Ordinance (Adopt)
11. Amendments (If Any - Approval)
12. Adjourn
______________________________
CHERYL L. INGLE
City Clerk and Ex-Officio Town Clerk
Alton - Madison County - Illinois
TOWN OF ALTON
ALTON, ILLINOIS
MARCH 27, 2024
A Regular Meeting of the Township Trustees of the Town of Alton, Illinois was held on
the above date in the City Council Chambers, City Hall Building, at the hour of 6:00 P.M.
The meeting was called to order by Chairman Bohart and on Call of Roll, the following
members were present or absent:
PRESENT: MacAfee, Strebel, Brown, Meehan, Gan – 5
ABSENT: Allen, Elliott – 2
Also, in attendance was Alton Township Assessor, Sheryl Beilsmith.
Mrs. Brown made a motion, seconded by Mr. Meehan, that the minutes of the regular
meeting of March 14, 2024 be approved. The motion passed by the following vote:
AYES: MacAfee, Strebel, Brown, Meehan, Gan – 5
NAYS: None – 0
ABSENT: Allen, Elliott – 2
Chairman Bohart presented the Report and Listing of Bills for Payment and Action by
Board; General Assistance Fund in the amount of $3,655.79; Town Fund in the amount of $19,243.66; Illinois Municipal Retirement Fund in the amount of $1,275.88; Social Security fund in the amount of $1,114.78. Mrs. MacAfee made a motion, seconded by Mr. Meehan, that said Bill Listing be approved. The motion passed by the following vote:
AYES: MacAfee, Strebel, Brown, Meehan, Gan – 5
NAYS: None – 0
ABSENT: Allen, Elliott – 2
Chairman Bohart presented the following Ordinance:
AN ORDINANCE TO ALLOW FOR REMOTE PARTICIPATION IN ALTON
TOWNSHIP MEETINGS
WHEREAS, Alton Township has statutory authority to adopt rules to allow attendance
at public meetings by a means other than physical presence, 5 ILCS 120/7; and
WHEREAS, Alton Township must adopt such rules before allowing attendance by
means other than physical presence; and
WHEREAS, Alton Township deems it appropriate to establish such rules,
NOW, THEREFORE, BE IT ORDAINED BY ALTON TOWNSHIP AS
FOLLOWS:
SECTION ONE
A member of the Board of Trustees and/or the Township Supervisor, hereinafter member, may attend a public meeting by a means other than physical presence, hereinafter remotely, if a quorum of the Board of Trustees is physically present throughout the meeting in question and a majority of said Board votes to approve the remote participation at the meeting, subject to the following conditions:
A. The member must notify the Township Clerk at least 24 hours prior to the meeting in question, unless impractical, so that necessary communication equipment can be arranged. Inability of the Township to make the necessary technical arrangements will result in a denial of the request for remote participation; and
B. The member participating remotely and all members of the Board of Trustees must be able to communicate effectively. Members of the public in attendance at said meeting must also be able to hear all communications with the member appearing remotely; and
C. The member must assert one of the following four reasons as to why they are unable to physically attend the meeting in person:
The member cannot attend because of personal illness or disability; or
The member cannot attend because of employment purposes or the business of Alton Township; or
The member cannot attend because of a family emergency; or
The member cannot attend as a result of unexpected child care obligations.
D. Upon receipt of a request to attend a public meeting of Alton Township, the Township Clerk shall inform the Board of Trustees of the request in the most practical manner.
SECTION TWO
After a roll call establishing that a quorum is physically present, the presiding officer
shall call for a motion that a member may be permitted to attend the meeting remotely after specifying the reason entitling the absent member to attend remotely. The motion must be approved by a vote of a simple majority of the Board members physically present at the meeting.
SECTION THREE
Minutes of all Township public meetings, wherein remote attendance has been allowed, shall reflect in writing whether each member was present physically or remotely.
SECTION FOUR
When properly permitted to participate remotely, members have the same rights as in-
person participants, including the right to comment, the right to vote and the right to be counted on all matters pending before Alton Township.
SECTION FIVE
This ordinance is applicable to all meetings of Alton Township which are subject to the
Open Meetings Act, including all meetings of any Township committees and other Township public bodies.
SECTION SIX
All ordinances or parts of other ordinances in conflict herewith shall be and hereby are
repealed to the extent of any such conflict, provided that nothing herein shall in any way excuse or prevent prosecution of any previous or existing violation of any ordinance or part of any ordinance repealed or superseded hereby. Nothing in this Ordinance shall be construed to affect any suit or proceeding now pending in any court, any rights acquired, any liability incurred, any cause of action acquired or existing by reason of this Ordinance or any part thereof repealed by this Ordinance. No accrued legal right or remedy of any kind or character shall be lost, impaired or affected by this Ordinance.
Mrs. Brown made a motion, seconded by Mr. Meehan, that said ordinance be approved.
The motion passed by the following vote:
AYES: MacAfee, Strebel, Brown, Meehan, Gan – 5
NAYS: None – 0
ABSENT: Allen, Elliott – 2
There being no further business to come before the Board of Trustees at this time, Mr.
Meehan made a motion, seconded by Mrs. Brown that the meeting adjourn. The motion passed by the following vote:
AYES: MacAfee, Strebel, Brown, Meehan, Gan – 5
NAYS: None – 0
ABSENT: Allen, Elliott – 2
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CHERYL L. INGLE, CITY CLERK
and EX-OFFICIO TOWN CLERK